Privacy Policy

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Overview

Justice in Motion’s mission is to create high quality theatre, that raises awareness about social injustice, encourages debate, and inspires action to impact positive change.

When you request information from Justice in Motion, sign up to any of our services, buy things from us or engage with us as an audience member, donor or mailing list member, we obtain information about you. This could be when you purchase a ticket, participate in a project, workshop or dance class, become a Friend, make a donation, sign up to our mailing list, or register on our website. These interactions may occur online, in person or over the phone.

This policy explains how we collect and look after that information and what we do with it.

 

Marketing Communications

We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this we use data that we have stored about you as well as any preferences you may have told us about. We use our legitimate organisational interest as the legal basis for communications by post and email. You can unsubscribe at any time.

 

What information we hold

This can include any of the following, but is restricted to what you share with us

  • Prefix and full name
  • Gender
  • Email address
  • Postal address
  • Telephone number
  • Date of birth
  • Access requirements
  • Contact preferences
  • Payment details
  • Emergency contact details (for workshop or dance classes only)
  • Event/workshop attendances
  • Photographs

This is not an exhaustive list and we may retain different types of information for different individuals based on the service we are providing.

We have a legal duty under the General Data Protection Regulation to prevent your information falling into the wrong hands. We try to ensure that the information we hold is accurate, up to date, adequate and relevant. Please let us know of any changes or discrepancies so we can update your information.

Normally the only information we hold comes directly from you. Whenever we collect information from you, we will make it clear which information is required in order to provide you with the information, service or goods you need. You do not have to provide us with any additional information unless you choose to.

 

The General Data Protection Regulation

The general data protection regulation (GDPR) is a new EU law (effective 25 May 2018) that replaces the current Data Protection Act 1988, to protect the data privacy of all individuals.

The data protection principles stipulate that personal data shall be:

(a)          collected and processed in a lawful, fair and transparent manner
(b)          collected for specific, explicit and legitimate purposes
(c)           adequate, relevant and not excessive
(d)          accurate and, where necessary, kept up to date
(e)          kept for no longer than is necessary
(f)           processed securely using appropriate technological and security measures

The GDPR provides the following rights for individuals:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure (‘Right to be Forgotten’)
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

 

How we store your information

We store your information securely on our computer system, we restrict access to those who have a need to know, and we train our staff in handling the information securely. The information you provide will be kept in a locked drawer or cabinet and disposed of securely when no longer required by law. When data is stored electronically, strong password will be used to protect against unauthorised access. All data will be kept confidential and used only to support your relationship with Justice in Motion. It will not be shared with any third party or unauthorised persons, without your consent, unless required by law.

Everyone who works for or with Justice in Motion has a responsibility for ensuring data is collected, stored and handled appropriately and in line with this policy. We regularly review our working practices to ensure all marketing and communication initiatives abide by GDPR principles.

Where we use third party suppliers that operate outside of the EEA, we will only use reputable companies with appropriate security measures in place.

 

How we use your information

We will use your data to tell you about our activities by email – either because you have signed up to receive this information, or because we think you will be interested in hearing about what we do in your professional capacity (e.g. you work in the arts, have worked with us before or might be interested in using some of our services such as booking our work, booking our education workshops, etc.).  Sometimes we might also contact you about the services we provide or the campaigns we run, which may include information on activities, touring, ways to support Justice in Motion, fundraising campaigns, training and classes. You have the right to ask us not to contact you in this way. We will always provide a clear method for you to opt out. You can also contact us directly at any time to tell us not to send you any future marketing material.

From time to time we may use the information we hold about you for analysis and research purposes (this might include, for instance, postcode mapping or future fundraising potential, etc.) This assists with strategic planning, helping us to make better business decisions and supporting our future growth as a company.

 

If you don’t want to hear from us

You always have an option to unsubscribe from all marketing emails via a link on our emails. Or you can also change any of your contact preferences and interests at any time by emailing info@justiceinmotion.co.uk

 

Sharing your information with others

We understand the importance of maintaining and protecting your privacy and will never sell or rent your personally identifiable information to anyone.

 

Finding out what information we hold about you

You have the right to obtain a copy of all the information we hold about you (apart from a very few things which we may be obliged to withhold because they concern other people as well as you). To obtain a copy, either ask for an application form to be sent to you, or write to Justice in Motion’s Artistic Director, Anja Meinhardt. We aim to reply as promptly as we can and, in any case, within the legal maximum of 1 month.

 

Use of cookies

We use information we hold about you to monitor the use of the Justice in Motion website and to keep records of traffic flows to the site. This may be by using a ‘cookie’ or small piece of information stored on your computer’s hard drive by your browser. The cookies that we use contain no personal information that could be used to identify you. It is possible to configure your browser so that cookies are not used automatically but this may prevent you from having the benefit of some of the site’s features. For more information about Cookies please read our Terms and Conditions page by clicking here.

This site includes links to other sites which we consider may be of interest to you. Justice in Motion cannot and has not reviewed all of the sites linked to this site and cannot be liable for their content. Users link to other sites at their own risk and use such sites according to the terms and conditions of use of such sites. By using the Justice in Motion website you consent to the collection and use of your information as described in this policy.

 

How to reach us

If you have any questions or comments about Justice in Motion’s Privacy Policy please contact us via email or write to us at:

Justice in Motion

Unit 8, The Gallery

54 Marston Street

Oxford

OX4 1LF

+44 (0)7719 760925

info@justiceinmotion.co.uk

 

Should we fail to respond to any concerns you may have about our communications, you can also contact the Information Commissioner’s Office on 0303 123 1113. If you’re calling from outside the UK, you may not be able to use our 03 number, so please call +44 1625 545 745.