We’re recruiting – COMPANY ADMINISTRATOR

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Position Title: Company Administrator

Location: Oxford

Position Category: 12 month fixed-term, part time (3 days a week) – with funding-dependent possibility to extend and expand

Salary: £22,000 p.a. pro rata

 

Deadline for applications: 23rd February 2020

Interviews: w/c 3rd March 2020

Work to commence: w/c 16th March 2020

 

Please send your relevant CV and covering letter to: info@justiceinmotion.co.uk / to the attention of Anja Meinhardt

 

About JUSTICE IN MOTION

JUSTICE IN MOTION is a physical theatre company that creates issue-based work, inspired by true accounts of social injustice, with a strong reputation in both the arts and social sectors. We present or work both indoors and outdoors, and most notably have been touring ON EDGE (supported by Without Walls) throughout the UK.

Our focus is to raise awareness about social injustice, through powerful, thought-provoking and visually stunning performances and to catalyse and inspire debate and action for social change. The work itself is a compelling and passionate mixture of physical theatre, dance, aerial acrobatics, music, spoken word, and film.

Over the years, our shows have delved into the worlds of migration, poverty, sexual abuse and modern slavery, and we continue to create relevant and inspiring work for today’s audiences.

We deliver workshops and events that engage the wider public, to equip and inspire in the fight against injustice. We collaborate with Partner-Organisations that work in the field of the issues, in order to gain valuable insight, have speakers at our post-show discussions, connect them and our audiences, access new audiences through their network and raise their profile.

Aside from touring, we also run regular contemporary dance and acrobatic classes (in.motion) for both professional dancers and the local community in Oxford, open to all.

 

General position summary

We are looking for a highly motivated and organised individual to join our team to help support our growth as we reach wider audiences.

This role will provide vital support to the JUSTICE IN MOTION team, bringing structure to our supporter care, tour development, educational outreach and general company administration. As a small company, each person has a varied role and is integral to all aspects of our work. By managing the day-to-day internal communications, supporting our Company Director to schedule meetings with potential supporters and clients and supporting in arrangements of tour rehearsals, venue bookings, in.motion dance classes, and other essential tasks, you will be a key driver in the growth and development of the company and its potential reach.

 

Essential job functions

To maintain the efficient running of the office and ensure that day-to-day administrative duties are carried out, including:

  • To maintain excellent communication across the organisation;
  • To collect, respond to and deliver standard and electronic mail;
  • To answer the telephone, taking messages, filing information and dealing with general enquiries;
  • To maintain general correspondence and filing;
  • To prepare and maintain staff and Board contact sheets;
  • To be responsible for maintaining personnel files for all staff, both national and international, including supporting the drafting and administration of freelance contracts;
  • To co-ordinate and minute company meetings;
  • To work with the Company Director to disseminate information to the Board as required;
  • To assist with special events and meetings, organisation and set up;
  • To conduct various pieces of research upon request;
  • To support the development of our education and outreach activity; assisting in the generation of leads and contacts to build new opportunities;
  • To lead on the coordination of our in.motion dance classes ensuring good communications with tutors and participants, handling contracting and invoicing;
  • To update all contact lists and other information related to communication on an ongoing basis following GDPR law;
  • To liaise with supporters, donors and potential clients in a professional manner;
  • To support the Company Director in development and organisation of performance tours and education programmes both in the UK and internationally to include logistics support such as booking accommodation and travel for the company.

Finance Administration

  • To process all receipts and purchase invoices by inputting them into the Purchase Order System;
  • To oversee the use of office petty cash;
  • To assist with the processing and facilitation of banking transactions;
  • To assist the Company Director with any other finance requirements.

General

  • To establish and maintain useful and appropriate communication protocols;
  • To assist in the content updating of the company website, social channels and newsletters (Justice in Motion and in.motion);
  • To keep up-to-date with productions and news in the theatre & arts sector;
  • To actively develop and implement green policies and practices for the company;
  • To adhere to, and actively contribute to, all Justice in Motion policies, including Equalities (diversity, access and equal opportunities), Safeguarding, Environmental and Health & Safety;
  • To act always in the best interest of Justice in Motion;
  • Any other duties as reasonably required.

 

Reports to: Company Director

 

Knowledge and experience

Essential:

  • A minimum of 2 years’ administrative experience;
  • A keen and active interest in the arts and social justice;
  • Experience in working in a busy office environment;
  • Competent use of the Microsoft Office suite;
  • Proven excellent organisational skills;
  • Excellent numerical skills and an experience of finance administration;
  • Proven excellent communication (both written and verbal) and interpersonal skills with people at all levels, both internally and externally;
  • Calm under pressure and able to multitask;
  • Good time management and ability to prioritise;
  • Demonstrated attention to detail, ability to follow procedures;
  • Set achievable deadlines and consistently meets them;
  • Ability to work independently and cooperatively with team members and to solve problems independently without direct supervision;
  • Excellent attention to detail;
  • A positive attitude with a high level of self-motivation and ability to work with your own your initiative;
  • Ability to work comfortably with an ethnically diverse staff;

 

Desired:

  • A minimum of 3 years’ experience in administration or management;
  • University degree relevant to work in the arts industry or company development;
  • Previous experience working in the education sector or outdoor arts sector;
  • Experience in creation of educational resources and booking in work with schools and education partners;
  • Experience of graphic design and using basic design packages to create content;
  • Experience of implementing new administrative systems and procedures within an organisation;

 

Terms

  • Hours: 22.5 hours per week. Some evening and weekend work may be required on occasion;
  • Salary: £22,000 pro rata (actual: £13,200)
  • Holidays: 20 days per annum plus Bank Holidays pro rata;
  • Probation period: Three months
  • Contract type: One Year (with the possibility of an extension or moving to permanent);
  • Notice period: One month during the probationary period and three months thereafter.

 

N.B: All candidates be permitted to work in the UK in accordance with the provisions of the Asylum and Immigration Act 1996. You will be asked to provide evidence of your entitlement to work in the UK if you are successful and an offer of employment is made.